Business Services

The Grand Rapids Public Schools Business Services Department supports the business operations of the district including purchasing, accounts payable and receivable, financial accounting and reporting, payroll, and retirement. 

Purchasing


Purchasing provides services and materials for district staff and outside customers by securing quality products and services in accordance with Board Policies in an efficient and timely manner. 

Thank you for your interest in doing business with Grand Rapids Public Schools! Follow the steps below to connect your business with GRPS and our Bid opportunities.

Step 1: Understand the Competitive Bid Process

GRPS Polices & Rules

Grand Rapids Public Schools is proud to work with reliable vendors who support our schools and operations.Board Policy 3610 andBoard Policy 3660 listed under our Fiscal Management Section 3000 should be used as a guide for doing business with the district.

Board Policy 3690-R highlights our local first purchasing preference. Review this policy for information on local first qualifications.

Competitive Bid Amount

According to the revised Michigan School Code, the State of Michigan annually designates a base amount above which school districts must obtain competitive bids. The Competitive Bid base amount is $29,572.00 (FY2024) effective October 26, 2023.  

Tips to be successful in the Public Sector

  1. Thoroughly read, and follow, instructions to bidders
  2. Submit a complete bid or proposal response
  3. Be competitive
  4. Be on time (late bids are NOT accepted)

Step 2: Create a Vendor Profile

Vendors interested in doing business with GRPS are encouraged to create a vendor profile on MITN Purchasing Group, Sigma Vendor Self Services, or Bonfire, our centralized bid portals that provides broader access to new opportunities throughout our region.

Step 3: View Open GRPS Request for Proposals (RFP)

Renovations to Coit Creative Arts Academy

This project is contracted with Triangle Associates under a Construction Management agreement whereby Triangle will act as the Owner’s constructor. Triangle will hold all subcontract agreements.

TUESDAY, APRIL 9, 2024. ALL PROPOSALS ARE TO BE RECEIVED NO LATER THAN 2:00 PM.

View GRPS Coit Arts Academy Advertisement for Bids


Coit Arts Academy - Addendum 1

Parking Lot Improvements at Shawmut Hills Academy and Ridgemoor Park Montessori

Separate sealed proposals will be received at Grand Rapids Public Schools, 900 Union Avenue NE, Grand Rapids, Michigan 49503, until 10 a.m., local time, on Tuesday, April 9, 2024, and then publicly opened and read aloud.

GRPS Parking Lot Improvements Spec Book

Shawmut Hills Academy Design Sheet/Survey
Ridgemoor Park Montessori Design Sheet/Survey

View GRPS Parking Lot Improvements - Shawmut Hills Academy & Ridgemoor Park Montessori Advertisement for Bids

GRPS Sibley Elementary Building Renovations

GRPS and The Christman Company will solicit sealed proposals for all work categories related to the Sibley Elementary building renovations. 

The scope of the project includes roofing replacement, mechanical upgrades, HVAC control upgrades, lighting and controls upgrades, flooring improvements, elevator upgrades, and architectural improvements.

TUESDAY, APRIL 9, 2024. ALL PROPOSALS MUST BE RECEIVED BY 12:30 PM EDT. Proposals received after the deadline will not be considered. No exceptions. 

Proposals should be addressed to Alex Smart, Executive Director of Facilities and Operations, and delivered to Grand Rapids Facilities Building, 900 Union Ave NE, Grand Rapids, MI 49503. Proposals will be opened and read aloud Tuesday, April 9, 2024, at 1:00 pm at 1400 Fuller Avenue NE, Grand Rapids, MI 49505

Invitation to Bid: GRPS Sibley Elementary Building Renovations

Contact Us

Accounts Payable
Call 616-819-2062
Email Accountspayable@grps.org

Accounts Receivable
Call 616-819-2061
Email Accountsreceivable@grps.org