Dear Principals and Assistant Principals,
To ensure consistency and proper budget planning, we have created a new Additional Duty Pay Pre-Approval Form that must now be used prior to assigning any additional duties or work that:
- Is not clearly outlined in the collective bargaining agreements, or
- Falls outside of a staff member’s contracted work dates.
If you’re unsure whether an additional duty falls into one of the categories mentioned above, please don’t hesitate to reach out. I’m happy to talk it through with you and provide clarification as needed.
Process for Requesting Approval:
- The school administrator must complete the Additional Duty Pay Pre-Approval Form in full.
- If the duty is related to a specific program, the form must also be signed by the appropriate Program Coordinator.
- Once completed and signed, the form should be submitted to Shirley Taylor, HR & Legal Services Office Manager, for review and approval with the HR & Business Office team.
Important:
Do not offer the additional duty assignment to any staff member until you have received the approved form back from HR. This ensures the request has gone through proper channels and that funding is confirmed and budgeted for the additional duty.
Additional duty assignments that are not submitted through this pre-approval process will not be eligible for payment. It is essential that this new guideline is followed to ensure proper authorization, funding availability, and compliance with district procedures. Please do not offer, or have staff begin, any additional duty until you have received the fully approved form back from HR.
This process ensures compliance with contractual obligations and supports responsible management of district resources. A copy of the new form is attached for your convenience.
If you have any questions or need clarification, please feel free to contact me.
Thank you for your attention and cooperation.
Best regards,
