Mentor System

The GRPS Electronic Mentoring System is an online system that allows principals to assign mentor matches, mentors to accept assignments and log meetings, and mentees to have documentation of their mentor/mentee logs that counts for new teacher PD credit via the mentors.grps.org website. This electronic system has been customized to house and tracks all GREA mentoring activities from start to finish.

Log In

Go to mentors.grps.org
Username: GRPS username
Password: GRPS password

To accept a mentor request from your principal/supervisor and complete the mentor contract agreement

1. You will receive an email alerting you of a mentor match request. Click on the website link provided in the email
2. Log in using your GRPS username and password
3. Click “adopt” to accept the assignment or “decline” to reject it.
4. If you clicked “adopt”, the mentor agreement will appear.
5. Review contract and click “agree”

Part 1: Add Mentor Meetings

To log mentor/mentee meetings throughout the school year

1. Click on “Meetings” tab
2. Select a mentee name if you have more than one
3. Click on “Add New Meeting” tab
4. Complete all required fields and click “save”

To edit or delete mentor meeting submission

To edit: Click on the small page icon next to the hours (it will turn yellow) and “save” 

To delete: Click on the red “x” then click “ok”  

Mentees Responsibilities: Mentees will then be able to login and “confirm” or “reject” the submitted meeting. Once meetings have been confirmed, mentors will not be allowed to edit the submission.

To add documents for your mentee to review

1. Click on the “Documents” tab at top of page
2. Select the name of mentee to review documents if you have more than one
3. Click on “Select Mentee” tab
4. Click on “Add New Document” tab
5. Complete required files and upload selected documents
6. Click the “upload” tab

Part 2: Submitting Mentor/Mentee Meeting Logs for Stipend

Once you have fulfilled the meeting requirement and have submitted the final meeting for the school year, click on “Submit Completion” button that will appear on your page. 

*Please note, if your mentee has not confirmed all of the meetings, like shown in the above example, any time they have not confirmed will not be recorded in the mentor system for mentor stipend payment or mentee professional learning credit.2. Click “OK” and a “waiting approval” tab will appear. You have completed your end of the process. Next, your principal/supervisor will need to review and “Approve” your mentor log. Once approved, it will be automatically processed for payment. Mentors will receive an email verification of stipend payment. 

*Note: DO NOT click the “submit completion” until you have completed and submitted your final meeting. Even if you have met the minimum mentor meeting hours, you can continue meeting with your mentee (as mentors often do). Remember all the submitted meeting hours can count towards their New Teacher 90-HR PD requirement. 

NOTE: Stipends will be prorated for mentors who have not met their minimum meeting requirement and/or assigned a mentor after January 1.