Business Services

The Grand Rapids Public Schools Business Services Department supports the business operations of the district including purchasing, accounts payable and receivable, financial accounting and reporting, payroll, and retirement. 

Purchasing


Purchasing provides services and materials for district staff and outside customers by securing quality products and services in accordance with Board Policies in an efficient and timely manner. 

Thank you for your interest in doing business with Grand Rapids Public Schools! Follow the steps below to connect your business with GRPS and our Bid opportunities.

Step 1: Understand the Competitive Bid Process

GRPS Polices & Rules

Grand Rapids Public Schools is proud to work with reliable vendors who support our schools and operations.Board Policy 3610 andBoard Policy 3660 listed under our Fiscal Management Section 3000 should be used as a guide for doing business with the district.

Board Policy 3690-R highlights our local first purchasing preference. Review this policy for information on local first qualifications.

Competitive Bid Amount

According to the revised Michigan School Code, the State of Michigan annually designates a base amount above which school districts must obtain competitive bids. The Competitive Bid base amount is $29,572.00 (FY2024) effective October 26, 2023.  

Tips to be successful in the Public Sector

  1. Thoroughly read, and follow, instructions to bidders
  2. Submit a complete bid or proposal response
  3. Be competitive
  4. Be on time (late bids are NOT accepted)

Step 2: Create a Vendor Profile

Vendors interested in doing business with GRPS are encouraged to create a vendor profile on MITN Purchasing Group, Sigma Vendor Self Services, or Bonfire, our centralized bid portals that provides broader access to new opportunities throughout our region.

Step 3: View Open GRPS Request for Proposals (RFP)


Request for Proposals


Innovation Central High School Auditorium - Replacing Drapery, Fire Curtain, and Rigging Systems, Supply & Install New Orchestra Shell

All bids are due on Wednesday, July 10, 2024, before 2:00 PM at GRPS Facilities Building, 900 Union Ave NE, Grand Rapids, MI 49503.

Bids received after the 2:00 PM deadline will be rejected and returned to bidders without being opened. 

View the Innovation Central High School Auditorium package here.

Addendum #1


Construction Management Services for Construction of New Aberdeen Pre-K through 5 Elementary School

All bids are due on Thursday, August 1, 2024, before 1:00 PM via email to SmartA@grps.org and hard copies delivered to Alex Smart, Executive Director of Facilities and Operations, GRPS Facilities Building, 900 Union Avenue NE, Grand Rapids, MI 49503.

Bids received after the 1:00 PM deadline will be rejected and returned to bidders without being opened. 

View the Construction Management Services for the New Aberdeen Elementary package here

Contractor Cost Workbook - New Aberdeen Elementary

Contact Us

Accounts Payable
Call 616-819-2062
Email Accountspayable@grps.org

Accounts Receivable
Call 616-819-2061
Email Accountsreceivable@grps.org