Business Services

The Grand Rapids Public Schools Business Services Department supports the business operations of the district including purchasing, accounts payable and receivable, financial accounting and reporting, payroll, and retirement.

Purchasing

Purchasing provides services and materials for district staff and outside customers by securing quality products and services in accordance with Board Policies in an efficient and timely manner.

Thank you for your interest in doing business with Grand Rapids Public Schools! Follow the steps below to connect your business with GRPS and our Bid opportunities.

Step 1: Understand the Competitive Bid Process

GRPS Polices & Rules

Grand Rapids Public Schools is proud to work with reliable vendors who support our schools and operations.Board Policy 3610 andBoard Policy 3660 listed under our Fiscal Management Section 3000 should be used as a guide for doing business with the district.

Board Policy 3690-R highlights our local first purchasing preference. Review this policy for information on local first qualifications.

Competitive Bid Amount

According to the revised Michigan School Code, the State of Michigan annually designates a base amount above which school districts must obtain competitive bids. The Competitive Bid base amount is $29,572.00 (FY2024) effective October 26, 2023.

Tips to be successful in the Public Sector

Thoroughly read, and follow, instructions to bidders
Submit a complete bid or proposal response
Be competitive
Be on time (late bids are NOT accepted)

Step 2: Create a Vendor Profile

Vendors interested in doing business with GRPS are encouraged to create a vendor profile on MITN Purchasing Group, Sigma Vendor Self Services, or Bonfire, our centralized bid portals that provides broader access to new opportunities throughout our region.

Step 3: View Open GRPS Request for Proposals (RFP)

MITN Purchasing Group View Open RFPs

Sigma Vendor Self Service View Open RFPs

Bonfire View Open RFPs

Request for Proposals

Coit Creative Arts Academy Asphalt Paving (Re-Bid)

Scope of Project: This project is contracted with Triangle Associates under a Construction Agreement whereby Triangle will act as the owner's contractor. Specialty subcontractors are being solicited for Coit Creative Arts Academy asphalt paving (re-bid).

Deadline: All proposals are due on Thursday, December 5, 2025, by 10:00 am at the GRPS Facilities Building, 900 Union Ave SE, Grand Rapids, MI 49503.

View the Coit Creative Arts Academy Asphalt Paving Re-Bid Advertisement here

Sigsbee Re-Bid Drywall & Acoustical; Added Fire Protection and Fire Protection Sitework

Scope of Project: This project is contracted with Triangle Associates under a CM Agreement whereby Triangle will act as the owner's contractor. Special subcontractors are being solicited for:

Drywall & acoustical (re-bid with added scope due to abatement
Fire Suppression
Fire Suppression Sitework

Deadline: All proposals are due on Thursday, December 5 at 10:00 am at the GRPS Facilities Building, 900 Union Avenue NE, Grand Rapids, MI 49503.

View the Sigsbee Advertisement for Bids here

Electrical Maintenance Services

Scope of Project: Grand Rapids Public Schools seeks proposals for electrical maintenance services for all of the district's buildings beginning in January 2025.

Deadline: All proposals are due on Thursday, December 19 at 2:00 pm at the GRPS Facilities Building, 900 Union Avenue NE, Grand Rapids, MI 49503.

View the Electrical Maintenance Services RFP here

Construction Management Services - Multiple Sites

Scope of Work: Grand Rapids Public Schools seeks professional Construction Management (CM) expertise to execute its construction projects. The Professional Service Contractor (PSC) selected to manage the renovation of the school buildings must provide the full range of CM capabilities for the entire scope of work: