Theme School Application

We are proud to offer a variety of school options for families, including both neighborhood and theme schools. Each theme school offers a customized curriculum focused on a unique "theme," such as environmental science, dual immersion, arts and music, skills training, Montessori, International Baccalaureate, and more!

All theme schools require an application. Select schools have admissions requirements. Seats are limited. Learn more about our schools and find a school that is right for you!

The following GRPS Theme Schools (and grade levels) are available by application: 

 

*All theme school preschool options for 3- and 4-year-olds are limited to Montessori. We do offer preschool options for 4-year-olds at all of our elementary schools (through the GSRP program), but only Montessori is placed through the theme school application. If you are interested in applying for preschool at a school other than Montessori, please contact the Early Childhood Department at 819-2111. All Children’s House programs are tuition-based programs for Pre-K3 and Pre-K4. Age requirements for these programs are as follows:

  • Pre-K3: 3 years old by September 1; no age waiver available

  • Pre-K4: 4 years old by September 1; age waiver available for GSRP, not for Montessori

  • Kindergarten: 5 years old by September 1; age waiver available

 

**Applicants for test-in schools (Blandford School, Center for Economicology, Zoo School, or City High/Middle [grades 7-9 only]) must submit nationally normed NWEA (MAP) test scores demonstrating that the applicant is at the 50th National Percentile or higher in either reading OR mathematics on their most recent test.

  • Submitted applications for test-in schools will be considered incomplete until test scores are received.  

  • Students who do not meet eligibility requirements are notified of ineligibility and provided the opportunity to appeal with new scores.

  • Applicants who are NOT current GRPS students are required to submit test scores with their application. We provide opportunities for non-GRPS students to take the NWEA (MAP) test if it is not offered at their current school. All testing will take place at GRPS University, located at 1400 Fuller Ave NE, Grand Rapids, MI. Students must apply first, then schedule testing with Student Services at 819-2150 or enrollment@grps.org. 

  • For additional information regarding NWEA (MAP) visit www.nwea.org

 

*** Transcripts are required to be submitted with your application for grades 10-12 (non-GRPS students only). Placement of students in grades 11 & 12 is handled on a case-by-case basis. 

 

 Important Theme School Dates 


The theme school application for the 2022-2023 school year is currently closed. If you are interested in enrolling your child in a theme school for the current school year, please contact the school directly to see if space is available.

The theme school application for the 2023-2024 school year will open on November 1, 2022. 

2023-2024 Application Windows:

Round 1 Selection

Application Submission:
November 1, 2022 through December 2, 2022

MAP Testing: 
November 28, 2022 through December 2, 2022

 

Round 3 Selection

Application Submission:
February 4, 2023 - April 7, 2023

MAP Testing:
 March 27, 2023 - March 30, 2023

Round 2 Selection

Application Submission:
December 3, 2022 through February 3, 2023

MAP Testing: 
January 30, 2023 through February 3, 2023

 

Round 4 Selection

Application Submission:
April 8, 2023 - May 26, 2023

No MAP Testing available during 4th round

 Theme School Application Process


The application process is only required for scholars interested in attending a theme school, and it allows the applicant to be considered for placement at one of those programs. Please note that applying to a school and enrolling in a school are not the same process. The enrollment process is completed by all scholars, at all schools, every year; it confirms the child's attendance at the school for the year. If a child applies to and is placed at a theme school, they MUST follow Step 4 and enroll in that school as well. 

Apply to theme school by submitting an electronic application. If you have a question about the information requested on the application, please call Community & Student Services at 616-819-2150. If additional information is required, such as NWEA test scores or a high school transcript, please include that with your application or provide a digital copy to the selection committee via enrollment@grps.org

In this step, the applicant will wait as Student Services processes the application and determines the final theme school selection. The selection process begins the week after the application window closes and typically takes 2 to 3 weeks to complete. Notification of placement will be sent after all selections for that round are complete. 

If your student is not selected for their 1st, 2nd, or 3rd choice, they will automatically be placed on a waitlist for their 1st choice. If you would like to decline your student’s placement, you may call Community & Student Services at 616-819-2150 or by sending an email to enrollment@grps.org.  

The application window will reopen following each round of selections. Theme schools with available seats will continue to accept applications, and applicants will be placed as applications are received.

Priority Placements

As the Grand Rapid Public Schools, our obligation, first and foremost, is to those who live within our boundaries. The following factors are considered first in placing students:

  • K-5 students living within the neighborhood boundary of the theme school to which they are applying
  • Grand Rapids residents with a sibling currently attending the applied-for school (does not include test-in schools)
  • Non-Grand Rapids residents with a sibling currently attending the applied-for school (does not include test-in schools)
  • Full time staff who work at the applied-for school (does not include test-in schools)
  • Grand Rapids residents, regardless of the school they are currently attending 
  • Non-residents with a sibling currently attending any GRPS school

Lottery Process

Students to whom the factors in the "Priority Placement" section do not apply will be randomized, sorted for each program, and placed in the school to which they applied, pending seat availability. Whenever possible, applicants will be placed at one of their preferred schools before being assigned to a waitlist. 

Waitlist

Applicants who did not receive a placement in their 1st, 2nd, or 3rd choices will automatically be placed on the waitlist for their 1st choice. Applicants will be assigned a "waitlist number," and that will be the order in which they are contacted if a seat at the selected school becomes available.

If an applicant declines their placement, they may elect to be added to the waiting list of a different theme school (assuming requirements are met). Applicants may not accept a placement and simultaneously remain on a waitlist for another theme school.

Submitting New Documents

If you receive a letter stating that your student is "ineligible due to test scores," there is no appeals process. You may, however, submit new, qualifying scores when they become available. You may submit these documents by hand-delivering them to the Office of Community and Student Services at 1331 Martin Luther King Jr St SE, Grand Rapids, MI 49506; faxing them to 616-819-2017 (attn: Community and Student Services); or sending them via email to enrollment@grps.org.

Each applicant will receive a placement letter notifying them of the results of the application and selection process. Placement letters are sent via US Mail a few weeks after each application window closes. 

If an applicant is accepted into a theme school, the applicant must also enroll in that theme school. (Open enrollment typically begins January 1st). 

  • Current GRPS scholars will be able to enroll in the theme school directly. Sign into ParentVue and complete online registration.
  • Non-GRPS scholars will need to register for the neighborhood school nearest their address before being assigned to the selected theme school. (This allows us to capture the child's registration information in the GRPS data system.)  After completing enrollment for the neighborhood school, call the neighborhood school directly to ask that the child's registration be assigned to the selected theme school instead. 
  • For more detailed information on the enrollment process, please visit the online Enrollment page.

 

 

Who may apply to a theme school?

All students, including students with disabilities, who are eligible to attend a Grand Rapid Public School at the time of the application may apply. Please be aware that some of our theme schools have specific entry requirements. See the School Choices section above. Parents of students with Special Education plans are encouraged to work with their school's Special Education team in completing the theme school application.

If I live in the attendance area boundary of a theme school, do I have to apply?

Yes. We require all students, except those already attending, to apply to theme schools. This allows us to keep track of the number of seats available while accommodating families who reside in the theme school neighborhood.

What documents must be submitted with the theme school application?

For high school applicants, grades 10-12, a copy of your most recent transcript must be submitted. For test-in schools, a copy of a nationally-normed reference test (MAP/NWEA) must be submitted.

May I change my selection(s) after submitting my application?

Yes. Changes can be requested by sending an email to enrollment@grps.org before the application deadline of the round in which you applied. In your email, please note the exact changes you would like made. 

If I submit more than one application, will that increase my student's chance of being selected? 

No. Once the application window closes, we will use only the most recently submitted application. 

If my student's placement has been revoked at a theme school, may I re-apply to the same theme school?

No. You may not re-apply to a theme school from which you have been revoked. However, you may apply to any other theme school.

Do current theme school students need to apply each year?

No. Current theme school students do not need to apply each year. However, all pre-school students (except those in the Montessori Children's House) whose class is located at a theme school must complete an application to be considered for kindergarten in said theme school.

If I move into the neighborhood of a theme school after the deadline, may I apply?

Yes. We will reserve 1% of theme school seats for K-5 families who move into the attendance area boundary of a theme school after the application deadline.

If I accept a seat at one theme school, will my child be removed from the waitlist of another program?

Yes. Your child can occupy only one space at a time. That is, if you have accepted a seat at one school, you cannot hold a space at another.

How can I check the status of the waitlist?

You may call the Office of Community and Student Services at 616-819-2150 or email them at enrollment@grps.org to check on the status of the waitlist.

If I have two or more children on the waitlist for the same theme school and one is offered a seat, will the sibling(s) be offered placement at the same time?

No. Sibling applicants receive no Priority Placement from the waitlist. Sibling Priority Placement applies only if there is a sibling currently attending the applied-to school.

What should I do if my child is not offered placement from the waitlist by the start of the school year?

You will need to enroll your child in his/her/their neighborhood school or any other school where your child has been offered placement.

Could my child be offered placement after the school year starts?

Yes. Placement offers may be made up to the last day of the first quarter of the school year.

Is it possible for my child to transfer from one theme school to another?

No. Students may not transfer from one theme school to another. Families wishing to change theme schools must apply and go through the theme school application process.

Can my child stay in the theme school if we move?

Yes. Students admitted to the theme school may remain in the program; however, transportation may be impacted based on the new address.

Under what circumstances can my child be withdrawn from a theme school?

Parents may remove their student(s) from a theme school at any time. The student's seat will not be saved in the instance the student wishes to return to the theme school. The theme school principal may revoke a student based on attendance and/or behavior issues. The principals submit revocations to their Executive Director, who will review each case to ensure that interventions were implemented, the student was supported, and that parents were included in the decision to remove the student from the theme school.

If my student currently attends a theme school but applies to a different theme school, will my student lose their seat at their current theme school?

No. You may apply to as many theme schools as you would like without forfeiting your student's current seat. Once you accept placement at a different theme school, however, your student will lose their seat at their current theme school. 

If my student receives a letter stating they are ineligible due to test scores, am I automatically placed on a waitlist?

No. If you received a letter stating that your student did not have test scores that met the requirements, either (1) all 3 choices were test-in schools or (2) your first choice was a test-in school but your second and third choices were full. In this instance, you may call the Office of Community and Student Services at 616-819-2150 or email enrollment@grps.org to elect to be placed on the waitlist of your second or third choice.

How does my student participate in athletics programs at a theme school?

Any scholar who attends a theme school can participate in athletics. 

  • Elementary theme school scholars can participate in any sport offered at their building.
  • Middle school theme school scholars participate in sports that are offered at their building or at a nearby neighborhood school. Some middle school theme schools have their own teams but some combine with other theme schools to form one team, based on numbers. 
  • High school theme school students will play for teams at either Ottawa Hills High School or Union High School, depending on their attendance area or 9th grade school declaration. 

For more specific information on sports at every level, please visit our Athletics page. You may also contact the Athletic Director assigned to the theme school to which you are applying.

Contact Us

Community & Student Services

enrollment@grps.org

616-819-2150

Megan Persons
Enrollment Equity Coordinator